Frequently Asked Questions

The VLC uses Proctorio software for students to complete their exams in the same location they typically complete their course work. When students start their exam they will have to complete a security screening where they authorize their computer to share their webcam and screen with us, then they will experience the same exam/test process they are used to seeing.

Students will need to use a windows, mac or chrome OS computer with a chrome browser installed. They will also be required to have a webcam and microphone in order to take their final exams.  Ipads and tablets cannot be used for final exams.

Getting Started Guide

Proctorio Minimum System Requirements


Proctorio FAQ


Do I have to use Proctorio?

Yes, all students are required to use Proctorio.

What information does Proctorio collect?
Proctorio is provided a unique alphanumeric code for each student. It does not pass any of your personal information. 

Can Proctorio spy on me?
Proctorio requires you to authorize it to share your computer screen, microphone or webcam each time. 

Can Proctorio control my computer?
No, it does not have this type of access.  

Can I delete the extension after the exam?
Yes, but you will need to remember to enable it again before your next exam.

What if my computer is attached to the wall and can’t do a 360 scan?
We are not requiring students to do the 360 scan. 

What if I can’t find a space at home to write my exam alone? (Busy home)
Any students who has a flagged exam would be reviewed by their teacher and admin to confirm that it is an actual issue. 

Is someone watching me while I take my exam?
No. If your institution requires video, audio, or screen capture, Proctorio will store that data and provide an automated suspicion report to your instructor. No Proctorio employee has access to this data.

How do I know that my privacy is protected?
Proctorio uses zero-knowledge encryption technology that ensures your information is encrypted when it leaves your computer, is transferred, and then stored in the cloud.

Will Proctorio ever obtain or give out my personal information?
Never. Proctorio does not and cannot collect any unencrypted personally identifying information on any user, so there’s nothing to give to third parties.

Who can view my exam recordings?
Only authorized school officials can unlock and view the exam recordings, not Proctorio. Additionally, our state-of-the-art, double-encryption technology ensures that all of your exam data is safe from hackers

Anyone who is of high school age or older can take courses with the VLC.

If you are a homeschooled student (you are not enrolled in any publicly or privately funded Ontario school) you will need to provide a home school letter.

If you are in full-time or part-time attendance at a publicly funded Ontario secondary school, you will have to make arrangements with your home school to take courses with the VLC. Because there are costs associated with this program, and because your home school is already collecting the Ontario grant for your secondary education, your home school must be willing to share a portion of this grant with the VLC.  In 2020-2021, the cost to your home school is approximately $775 per credit. A form will be sent to students once they register.

If you are in full-time or part-time attendance at a privately funded Ontario secondary school, you will have to make arrangements with your home school to take courses with the VLC.  There is no cost to your home school. A form will be sent to students once they register.

If you live outside Ontario, you may pay a tuition fee to take courses.  In 2020-21, this fee is in excess of $1500.

A system access deposit will apply to all of the above scenarios.  Please see the 'Are there any fees?' FAQ for more details.

The VLC program is a secondary school program and it begins with grade 9 curriculum. Students are admitted to the VLC when they are 14 years old or turning 14 before December 31st in the school year they hope to attend. For the 2021-2022 school year students must be born in 2007 or earlier.

If a home schooled student is taking courses with the Virtual Learning Centre and would like to enrol in courses from other programs that are privately or publicly funded, including the Independent Learning Centre (ILC), our office needs to be notified ahead of time.  Failure to do so may result in withdrawal from our program.

If you are already enrolled in a publicly or privately funded school then please see the FAQ: Who can take courses with the VLC?

After reviewing the website and the course selection suggestions found in the Student Services section of the website, applicants can click on the Register button found at the top right corner of our site. Applicants can look through the Course Offerings before beginning the application process to ensure they have a list of courses they would like to register for.


After reading the application instructions carefully, applicants can select 1 to 4 courses for the upcoming semester. We highly recommend students choose alternate courses since all our courses run on sufficient enrolment and courses may become full before we receive your supporting documents.


All applicants will receive a confirmation of the courses they registered for and a request for further supporting documentation to the email address they provided in the application.


Applicants must submit all the supporting documents requested in order for the office to process their registration.


Depending on the applicant’s status, the supporting documents may include
:

  • School authorization forms
  • A copy of the birth certificate
  • A copy of the Ontario Health Card
  • An up-to-date transcript
  • A copy of the most recent grade 8 term report card if entering grade 9 (the final grade 8 report card can be uploaded when received)
  • A synopsis of the curriculum covered while receiving instruction at home
  • A screenshot of your ILC Dashboard that shows your Academic Snapshot (current courses) and Completed Courses (if applicable)
  • A copy of the ‘Letter of Intent to Home School’ submitted to your board for the 2020/21 school year
  • A copy of the ‘Letter of Intent to Homeschool’ submitted to your local board for the school year you plan on attending the VLC***


***You can use this sample letter of intent to home school form from the Ministry website or the form provided by your school board.

All applicants will receive email confirmation when the application has been submitted, please check your junk mail folder as well.  If you do not receive this email then your course selection did not go through. Please register for your courses again.

If you are a resident of the Province of Ontario, you will not be charged tuition.  However, if you are registered full-time or part-time with a publicly funded school in Ontario, that school will need to agree to share the ministry of education grant which they receive for your tuition.  In the 2020/21 school year they will be charged approximately $775 for every credit you take with VLC.

If you live outside Ontario, you may pay a tuition fee to take courses.  In 2020/21, this fee is in excess of $1500.00 per course.

The VLC charges a system access deposit of $50 per course for new students, and for returning students who have not maintained continuous enrolment.  This deposit will be refunded at the end of the school year (July) upon successful completion of each course.

Registration for the fall semester (semester 1) opens up in mid April.  An announcement will be posted on the main website.

Registration for the winter semester (semester 2) opens up in mid October.  An announcement will be posted on the main website.

Please note: students can only register for one semester at a time.  Alternate or waitlisted courses do not carry forward to the next semester.

Courses follow the semester system like in a regular school. Semester 1 runs from September to the end of January and semester 2 runs from February to the end of June. It is recommended that you make application for fall courses no later than June and Winter courses no later than December.

Registration for the fall semesters opens mid April. Registration for the winter semester opens mid October.

No.  Applicants choose their courses for one semester at a time. Semester 1 applications typically open up in mid April and semester 2 applications typically open up in mid October. 

Please note:  Alternate or waitlisted courses do not carry forward to the next semester.

We have historically run CHV2O (Civics) and GLC2O (Careers) in the month of July.  These are half-credit compulsory courses that are typically taken together. An announcement will be posted on the website in April if we are offering this course in the summer.

Students can take summer school courses with any school board.  Students are responsible for researching what other school boards offer.

When you register for an online course within the Virtual Learning Centre, you will be provided with login information such as a username and ID. You will also receive an Internet address (URL) to your course(s) when the course begins at the start of the semester.

When you login for the first time, you will complete the Student Guide course – the orientation for our program. After completing the guide you will select one of the courses you are enrolled in and an introductory message from your teacher will greet you in the Announcements section. This message will outline the course content and describe how the course will be delivered and what is required of you. 

Although all of the Virtual Learning Centre’s online courses look the same, your teacher is ultimately in charge of how the course will run. Please be sure to go into each course you have enrolled in for the semester. We do have a staggered start, so as courses begin the first week of the semester they will become available in your course homepage.

Teachers will hold scheduled live meetings in a Zoom classroom each week that students can attend. Each live lesson is 75 minutes long. If a student cannot attend these sessions, they can watch the recorded posted lesson. Weekly modules will be assigned with readings, assignments, tests etc. that students must complete and submit online by the due date.

Course timetables are not given to students until the start of each semester.  Courses in our program are scheduled Monday to Friday between 8:00 am and 4:30 pm.  Due to class size limitations, students will be assigned to classes.  We are not able to offer self-selection options.

In most cases, this form of course delivery works well. Obvious prerequisites include motivation, computer familiarity, and the ability to work independently and meet deadlines. Remember, though, that although there is daily contact with others in the class, there may not be any face-to-face meetings. For students with some learning styles, taking online courses may not be an appropriate choice

The VLC offers a large range of extra-curricular activities to enhance the experience of students and to build school community.

We have a strong Student Council whose role is to build school community and provide opportunities for students to voice opinions and recommendations to the Principal.

Clubs range from our student newspaper, the VLC Gazette, to clubs such as environment, chess,  and debating.  Special interest clubs are formed as needed such as the Doctor Who Club.

All clubs are monitored by a member of the VLC staff team.

Competitions are run by our Student Council to enhance school spirit and to raise awareness of societal issues.

Clubs vary from year to year with student interests.

This very much depends on you and the course you are taking. Studies have shown that both students and teachers tend to spend more time working on courses delivered online when compared to the same course delivered in the traditional classroom setting. If you are not, at this time, comfortable with computers, some of your time will be spent figuring out how to carry out different applications on your computer. As a general rule, however, plan on devoting at least as many hours to online courses as you would to regular classroom courses.

You don’t have to come to our location but, yes, our online program requires some attendance in our web classrooms. You don’t need to travel, but you do need a solid internet connection a schedule that provides for real-time connections with other students and your teacher.

Yes. You need to contribute to your classroom conference and communicate with your instructor on a regular basis. This will vary depending on the course and the teacher. Your login dates, times and the areas of the course that you visit are logged. Your teacher will clarify what is required of you in terms of course participation.

Students will write their exams online during the scheduled exam period. Semester 1 exams  are conducted  at the end of January. Exam dates for Semester 1: January 26, 27, 28, and 29th 2020. Semester  2 exams are conducted at the end of June.  Exam dates for Semester 2 : June 21, 22, 23 and 24th, 2021.   Students who are in grade 9 will not write a final exam. All final exams are scheduled. Exam dates and times are posted on the homepage of each course.

The VLC uses Proctorio software for students to complete their exams in the same location they typically complete their course work. When students start their exam they will have to complete a security screening where they authorize their computer to share their webcam and screen with us, then they will experience the same exam/test process they are used to seeing.

Students will need to use a windows, mac or chrome OS computer with a chrome browser installed. They will also be required to have a webcam and microphone in order to take their final exams.  Ipads and tablets cannot be used for final exams.

2020/2021 Exam Dates:
Semester 1: January 26- January 29th, 2020
Semester 2: June 21-25, 2021

At the start of each semester, our Guidance Counsellor will post a form (Graduation and Post-Secondary Information Request) for student's to complete in the Student Guide.  Using the information in the form, instructions are sent to students VLC Gmail account about how to apply for post-secondary institutions both in Ontario and out-of-province.

Depending on the student's status, our school will upload marks to OUAC and/or OCAS, or mail the marks to the post-secondary institutions upon request.  If a student is enrolled at another publicly or privately-funded school then that school will be responsible for uploading courses/marks to OCAS and/or OUAC.

Please note: It is the student's responsibility to complete the form in order for our office to ensure the necessary information is sent to post-secondary institutions.

No. In almost all cases, all course material is provided once you login to your course – this includes all support material and special programs. We have made arrangements with software and major publishers to ensure you have legal access to all of the resources you require.

If you need to travel or are taking a vacation, the Virtual Learning Centre is the right place to be.  You can access live classes, recordings, course work and assignments from anywhere you have a reliable high-speed internet connection.

Teachers do not provide access to modules early.  Extensions may be available in extenuating circumstances only and must be submitted to the office ([email protected]) before travel takes place.

VLC courses are not "work at your own pace" courses  and have regularly scheduled deadlines.  If you require more flexibility, or are going to be away from your studies for extended periods of time, this may not be the right program for you.

Exams must be written within the published examination periods each semester.  There is no flexibility in this requirement.  Students must check exam periods in advance of making any travel plans. Please visit our FAQ section - How and when will I write my exams? 

You need to have a high speed and reliable connection to the Internet through an Internet Service Provider (ISP). Arranging and maintaining an Internet connection is the student’s responsibility. A Mac or PC capable of running the latest version of Chrome browser is required. It is highly recommended that all operating systems and browsers are kept up to date. While mobile devices, tablets, Chrome Books and Cloud Books can be useful for quick course checkins, they are not recommended for extensive course work.

Courses that require additional software provide links to these applications and there is no associated cost.

The amount of bandwidth, gigabytes (GB), per month used per course will vary between courses, and from student to student. 

You are only able to enter a course with a password and login, which is assigned at registration and private to the user. No personal information is accessible to anyone else. Privacy is governed in exactly the same way as it is in the regular day school program.

Typically, no. However, where possible, we want students to be in an “age appropriate” placement. Where students have provided documentation detailing academic work outside of the Ontario secondary school context, the Principal, at his or her discretion may grant entry into program without formal completion of the prerequisite course.  Please see the next FAQ for more information.

A home school synopsis may be required when:

  1. A student is entering our program and took courses that are not accredited in Ontario;

  2. A student in our program wants to take a course that they have not completed the official prerequisite for.  


Students can provide us with one or more of the following pieces of information:

  • name of the textbook (McGraw Hill, Nelson, Pearson) or curriculum packages used;

  • curriculum program used ex. Saxon, Abeka, Tree of Life, Apologia, Bob Jones;

  • a brief description of how the student was evaluated and by whom and the final mark (if awarded).


For students who are new to our program they can type this information into a text box during the application process.  


Current students can upload a pdf with the information to their student profile.  


If any report cards or transcripts were received then these can be uploaded to the student profile.  New students will have access to the student notes once they register and can upload the documents as a pdf file then.

The VLC offers PPZ3C: Health for Life, College Level in grade 11 for all students (no prerequisite required) who need to earn their compulsory health and physical education credit for their OSSD.

Students also have the option of taking PSK4U: Introductory Kinesiology, University Level in grade 12 to earn their compulsory health and physical education credit.  The prerequisite for this course is any Grade 11 university or university/college course in science, or any Grade 11 or 12 open course in health and physical education.

If students have the required 600 hours of elementary school French, they can submit a copy of their grade 8 report card.  Once hours have been verified, students are able to select a French course from either the academic (FSF1D) or applied levels (FSF1P).

If students do not have the 600 required hours from elementary school then there are two options:

1) If students have completed private lessons or an alternate curriculum at home, then they can register for the applied level course (FSF1P) which is available in semester 2 each school year.  Please submit a synopsis of the material completed to support your registration. (Log in using the register button and use "submit documents".)

2)  If students have not completed the required hours of elementary French instruction then the Principal, at their discretion, can substitute the required French credit with an elective course in the student's graduating year. Parents can make the request to the registrar after attending our program for a school year.  Requests will be considered on a case by case basis. 

Yes, the VLC is fully accredited and operated by Trillium Lakelands District School Board. Like any publicly funded and/or inspected school in Ontario, we are able to grant credits and the Ontario Secondary School Diploma (OSSD).

No, some age appropriate students come to the VLC with the express intent of taking 6 or more senior level courses to secure entry into post secondary studies. In these cases an official Ontario report card is issued but no OSSD or equivalency credits are considered.

This depends. The “equivalency” process is the process of assessing credentials from other jurisdictions and may result in credits being granted as equivalent on the Ontario Report Card. A maximum of 16 equivalency credits may be granted and these are for placement purposes only. Programs must represent the same standards of achievement as credits granted to students who have taken the courses in Ontario and outlined in the Ministry’s Prior Learning Assessment and Recognition Policy: (http://www.edu.gov.on.ca/extra/eng/ppm/129.html).

Equivalency credits will be considered for students who are studying on a full-time basis (3-4 credits in a semester) with the VLC and only for students who have successfully completed a full semester of VLC courses.

No equivalency will be considered for incomplete courses or courses taken concurrently with the VLC program.

Once you begin working toward your diploma, it is expected that Ontario credits will be granted for Ontario curriculum taught in publicly funded or otherwise inspected schools. Do not expect us to assess an English course from Florida where the Ontario version of the course is available to you from the VLC or another Ontario school. If, however, you have moved from another jurisdiction or taken alternative courses from another provider prior to enrolling in the VLC, we will certainly consider granting equivalent credits for placement purposes.

Further, in the spirit of providing as many pathways to success for our students, alternative programs for credit may be considered where:

  1. a similar program is not available in an Ontario school
  2. alignment with Ontario curriculum standards is possible
  3. the program of study includes formal instruction with appropriate reporting and assessment and evaluation routines
  4. a formal mark is generated and reported by means of a report card and/or transcript
  5. approval for consideration of the program has been granted by the VLC Principal prior to enrolment


Please note, approval for consideration of a program for credit does not guarantee that a credit will be granted. A review of the course of study and the student’s performance therein would require further review.

The Ministry outlines procedures under Ontario Secondary Schools, Grade 9-12 in regard to Prior Learning Assessment and Recognition. It is possible for equivalency credits to be granted at the discretion and under the direction of the Principal.

We cannot offer ‘traditional’ co-op where students attend the placement in person.  Traditional co-ops require a teacher to supervise portions of the placement. Students in our program are from diverse regions across Ontario so this teacher supervision is not possible.

Students who complete the GPP3O: Leadership and Peer Support course are eligible to take part in the GPP3O co-operative course.  This co-op cannot be selected during registration.  Successful GPP3O students are given instructions on how to add this course in after they complete their course.

If additional online co-op placements are available through the VLC they will be posted to students in the Student Guide announcements around registration time (mid-April for semester 1and mid-October for semester 2).

All students must be in at least grade 11 to take part in a co-op placement.

If you would like to have a traditional co-op placement in person, then you will have to discuss this with your local school board.  If you register for co-op (or any courses) with your local school then you will need to make arrangements for authorization to take VLC courses at the same time.  Please see the FAQ Who can take courses with the VLC? for more information.

In Ontario, a grade 11 high school credit (AMX3M) and grade can be attained by successfully completing the Grade 7 Practical and Intermediate Rudiments in any music instrument that is examined, including voice but excluding speech arts and drama.

A grade 12 high school credit (AMX4M) and grade can be attained by successfully completing the Grade 8 Practical and Advanced Rudiments in any music instrument that is examined, including voice but excluding speech arts and drama. The Grade 8 RCM grade counts as a U/M course credit and can be used for the calculation of entrance averages for universities and colleges.

Please see this appendix for full details: http://edu.gov.on.ca/eng/policyfunding/memos/oct2011/appendix4.pdf

These credits are optional credits; they may not be used to meet the compulsory credit requirement in the arts or the additional compulsory credit requirement for Group 2.

See the policy document for more details: http://www.edu.gov.on.ca/eng/document/policy/os/index.html (section 7.3.4)

Current VLC students can upload a copy of their RCM transcripts for the applicable exams to their student profile.

You need to notify our office using your student gmail account that you wish to withdraw from one or all of your courses.   You can also login to your application and update your student notes.

If you are under 18, a parent/guardian must email the registrar: [email protected] with the request from their personal email account.

If you are attending another publicly funded or private school your guidance counsellor must email the registrar: [email protected] with the request.

If a student elects to withdraw course deposits will be forfeited.

The Ministry of Education has a policy of full disclosure. This policy states that all grade 11 and 12 courses attempted by students must be recorded on Ontario Student Transcripts.  Full disclosure does not apply to students in Grades 9 or 10.  After the full disclosure deadline, any Grade 11 or 12 course completed, withdrawn from or failed will appear on a student transcript along with the marks earned in the program.

The full disclosure date will be posted to students each semester.  It occurs after the midterm reports have been issued (usually around November and April).

This means senior students (grade 11 or 12) have until the posted date to withdraw from a course without it showing on their transcript.

Course withdrawal request information is in the previous section.

As per the Ministry of Education website:

The OEN is a student identification number that will be assigned by the Ministry of Education to elementary and secondary students across the province. The number, which is unique to every student, will be used as the key identifier on a student's school records, and will follow the student through his or her elementary and secondary education. The OEN is nine digits long (eight digits, plus a check digit), randomly assigned, and tied to stable information about the student (name, gender, date of birth).

For more information please visit: http://www.edu.gov.on.ca/eng/document/brochure/oen/index.html

A student’s OEN number will be found on their report card.

Email [email protected] to request more information about online course opportunities and one of our staff members will respond to your questions by email or telephone.

Virtual Learning Centre

230 Angeline St. South
Lindsay, ON. K9V 0J8
Telephone: 705-328-2925
Fax: 705-878-8891

© Virtual Learning Centre 2020